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HAYWOOD COUNTY BOARD OF COMMISSIONERS
AGENDA FOR
December 28, 2009
The Board will meet in the HAYWOOD COUNTY COURTROOM
of the HISTORIC COURTHOUSE at 215 N. Main Street, Waynesville
beginning at 5:30 p.m.
Citizens must sign up for public comment prior to 5:20 p.m. and are limited
to three (3) minutes. Audience members may not address the Board at any time
during deliberations unless recognized by the Chairman.
I. Call to Order – Chairman J.W. “Kirk” Kirkpatrick, III
II. Pledge of Allegiance
III. Public Comment Session
IV. Constituent Concerns
V. Discussion / Adjustment / Approval of Consent Agenda
VI. Consent Agenda
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Approve Minutes December 7th, 2009 Regular Meeting
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Approve November 2009 Refunds, Releases, Amendments and Discoveries - David Francis, Tax Administrator – ATTACHMENT 1
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Approve 2010 Personal Property Pricing Guide – David Francis – ATTACHMENT 2
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Budget Amendments – Julie Davis, Finance Director
a. Various Departments - $55,070 - ESC – Unemployment payments through July 2009 from Non-departmental and contingency – ATTACHMENT 3
b. Legal - $50,000 – from contingency to cover legal invoices through June ATTACHMENT 4
c. Facilities & Maintenance Dept. - $3,015- rug cleaning and floor maintenance in historic courthouse second floor from contingency – ATTACHMENT 5
d. C/P fund County projects - $176- transfer closing balance to general fund for completed projects – ATTACHMENT 6
e. C/P fund – Ec. Development - $79 transfer closing balance to general fund for completed projects – ATTACHMENT 7
f. C/P – Recreation - $15,250 – Jonathan Creek Park Site Master Plan design - ATTACHMENT 8
g. Various departments - $119,066 - current year early retirement and payouts for reduction in force from Non-departmental budget and contingency - ATTACHMENT 9
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Resolution for County approval for Saunook Volunteer Fire Department to enter into a tax-exempt loan from First Citizens Bank in order to purchase a fire truck – copy of prior minutes approving the financing attached – ATTACHMENT 10
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Health Department – new contract for interim dental service through June 30, 2010 ATTACHMENT 11
VII. Administrative / Agency Report
Smoky Mountain Center Quarterly Report - ended September 30, 2009 – Julie Davis, Finance Director – ATTACHMENT 12
VIII. Old Business
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Telecommunications Tower Application Resolution – Leon “Chip” Killian, County Attorney – ATTACHMENT 13
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Emergency Medical Services (EMS) Canton Ambulance Base – Jim Pressley, EMS Director – ATTACHMENT 14
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Tourism Development Authority Board Vacancies – David Cotton, County Manager ATTACHMENT 15
IX. New Business
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Position Transfer / Reallocation Sheriff’s Office
a. Presentation – Bobby Suttles, Sheriff and David Cotton, County Manager
b. Budget amendment – Julie Davis, Finance Director – ATTACHMENT 16
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Solid Waste Materials Recovery Facility (MRF) / White Oak Landfill (WOLF)
a. MRF Transfer Station Proposal Update – Stephen King, Solid Waste Director and Mark Cathey, Civil Design Concepts – PowerPoint Presentation and ATTACHMENT 17
b. WOLF Cell III Construction Contract Change Order(s) – Stephen King and Jeff Bishop, Senior Project Manager, McGill Associates, P.A. – PowerPoint Presentation and ATTACHMENT 18
i. Change Order #1 – Waste Relocation within Liner Boundary $22,127.57 ATTACHMENT 19
ii. Change order #2 – Landfill Contract from Unit Bid Item to Modified Lump Sum
iii. Potential Change Order #3 – Work associated with Rain Event
iv. Budget Amendment from Project Contingency – Julie Davis ATTACHMENT 20
c. Methane Project Update WOLF & Francis Farm Landfill – David Cotton, Jeff Bishop and Dave Pasko, Senior Engineer and Technician, McGill Associates, P.A.
i. Methane Extraction Wells Installation – Francis Farm Landfill
ii. Groundwater Assessment Monitoring Plan – Francis Farm Landfill
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Senior Enrichment and Service Needs – Chairman J.W. “Kirk” Kirkpatrick, III
X. Closed Session
Closed Session Minutes – Approval and / or Release Minutes – G.S. §143-318.11(a)(1)
Potential Acquisition of Real Property – G.S. §143-318.11(a)(5)
XI. Adjournment
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