Did You Know:

Canton was originally Cherokee Indian Territory. A post office first opened here in 1837 and the community at the time was named Pigeon River.
BOCC meeting agenda for November 20, 2017 Print
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HCG Letterhead Nov 2017


                                                HAYWOOD COUNTY BOARD OF COMMISSIONERS

                                                                                AGENDA FOR

                                                                             November 20, 2017

                                     The Board will meet in the HAYWOOD COUNTY COURTROOM

                                   of the HISTORIC COURTHOUSE at 215 N. Main Street, Waynesville

                                                                           beginning at 5:30 pm.

                             Citizens must sign up for public comment prior to 5:20 p.m. and are limited

                          to three (3) minutes. Audience members may not address the Board at any time

                                         during deliberations unless recognized by the Chairman.




              I.  Call to Order - Chairman J.W. “Kirk” Kirkpatrick


             II.  Pledge of Allegiance

                   Moment of Silence


            III.  Public Comment Session 


            IV.  Constituent Concerns


             V.  Administrative/Agency Reports

                   VAYA Center quarterly financial report – Julie Davis, Finance Director – ATTACHMENT 1


             VI.  Discussion /Adjustment to Agenda


            VII.  Consent Agenda


                     1. Request approval of November 6, 2017 regular meeting minutes


                     2. Request approval of October 2017 - Refunds, Releases, Amendments and   

                          Discoveries – Greg West, Asst. Tax Assessor – ATTACHMENT 2


                     3. Request approval of October 2017 Tax Collections Update - Mike Matthews, Tax

                         Collector – ATTACHMENT 3


                     4. Request approval of budget amendments - Julie Davis, Finance Director

                         a.  Capital Project Fund - $100,000 – Animal Services Project – additional donations received

                              for equipping the new facility – ATTACHMENT 4


                         b.  General Fund - $27,595 – Home & Community Care Block Grant – additional pass through

                              federal and state money to allocate to the HCCBG program for aging adults –   

                              ATTACHMENT 5


           VIII. Old Business

                    Discussion of requiring Board approval of contracts for services provided and/or materials

                    furnished for any project over $20,000 – Joel Mashburn – Interim County Manager –

                    ATTACHMENT 6


            IX.  New Business

                   1. Request approval of Ken Wilson Ford as the lowest, responsive, responsible bidder for six

                       Sheriff vehicles at a total cost of $209,123.64 to be paid from the Sheriff’s Office FY2017-2018

                       budget – Sheriff’s Office Chief Deputy Jeff Haynes/Major Jason Smiley – ATTACHMENT 7


                  2. Discuss adding one full time deputy sheriff for security at the Balsam Center to be funded

                      by Appalachian Community Services – Chief Deputy Jeff Haynes – ATTACHMENT 8


                  3. Request approval to enter into negotiations with Bi-Tek, LLC for purchase and implementation

                      of tax software - Stephanie Parkins, Tax Administrator – ATTACHMENT 9


                  4. Request approval of change order in the amount of $216.97 and close out of the project for the

                      Crabtree Convenience Center – Kris Boyd, Planning Director/Solid Waste – ATTACHMENT 10


                  5. Request approval of budget amendment - Project Fund Contingency - $216.97 – to appropriate

                      the net amount of the change order for the Highway 209 convenience center per the request from

                      Solid Waste Management – Julie Davis, Finance Director – ATTACHMENT 11


                  6. Request approval of contract for McGill Associates to provide engineering and surveying

                      services at the Jonathan Creek property needed to move 25,000 cubic yards to be paid from

                      Economic Development budgeted funds – David Francis, Program Administrator –

                      ATTACHMENT 12


                  7. Request approval of Small Business Incentive Policy – David Francis, Program Administrator –

                      ATTACHMENT 13


                  8. Request approval of Memorandum of Understanding between the Greater Haywood County

                      Chamber of Commerce and Haywood County – David Francis, Program Administrator –

                      ATTACHMENT 14


                  9. Request approval of the appointment of Tracy Wells as Deputy Clerk to the Board –

                      Joel Mashburn – Interim County Manager


                10. Request appointment to the Jury Commission for Haywood County – Chairman Kirkpatrick


          X. Adjournment