Commissioners meeting agenda for Feb 20, 2017 Print
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BOCC 2017 Letterhead


                                                           HAYWOOD COUNTY BOARD OF COMMISSIONERS

                                                                                     AGENDA FOR

                                                                                   February 20, 2017

                                        The Board will meet in the HAYWOOD COUNTY COURTROOM

                                     of the HISTORIC COURTHOUSE at 215 N. Main Street, Waynesville

                                                                                beginning at 5:30 p.m.

                                 Citizens must sign up for public comment prior to 5:20 p.m. and are limited

                               to three (3) minutes. Audience members may not address the Board at any time

                                                   during deliberations unless recognized by the Chairman.




               I. Call to Order – Chairman J.W. “Kirk” Kirkpatrick


           II.  Pledge of Allegiance


          III. Public Comment Session 


          IV. Constituent Concerns


           V. Administrative/Agency Reports

                1. VAYA Health Fiscal Monitoring Report for December 31, 2016 – Julie Davis, Finance

                    Director – ATTACHMENT 1




                2. Haywood County 2017 Real Property Reappraisal – David Francis, Solid Waste/

                    Tax Administrator


         VI.  Discussion /Adjustment to Agenda


        VII.  Consent Agenda

                1. Request approval of February 6, 2017 regular meeting minutes


                2. Request approval of January 2017– Refunds, Releases, Amendments and

                    Discoveries– Judy Hickman, Tax Assessor – ATTACHMENT 2


                3. Request approval of January 2017 Tax Collections Update – Mike Matthews,

                    Tax Collector– ATTACHMENT 3


                4. Request approval of budget amendments – Julie Davis, Finance Director

                    a. Special Revenue Fund – E-911 Operations Center - $66,312 – transfer funds back into the

                        General Fund to close the construction project – ATTACHMENT 4


                    b. General Fund – General Government departments – $150,102 – revenue collected over

                        budget to cover the increase in the related expenditures and to increase contingency in the

                        General Fund – ATTACHMENT 5


                    c. General Fund - Non-departmental - $610,262 – to spread the merit increases across all

                        departments as well as to spread unemployment charges across those relevant departments –

                        ATTACHMENT 6


                    d. Special Revenue Fund – Solid Waste Management - $34,650 – To appropriate the new

                        Department of Environmental Quality grant as well as the required contribution from Maggie

                        Valley and the match from the County – ATTACHMENT 7


                 5. Request approval of Health & Human Services Agency (HHSA) contract amendments with

                     Champion Cab Company to increase from $60,000 to $85,000 and Elite Transportation Services

                     from $50,000 to $65,000 for non-emergency medical transportation from federal funds –

                     Michelle Haynes, HHSA Business Services Director – ATTACHMENT 8


           VIII. Old Business

                    Request approval of resolution requesting the Haywood County Tax Collector being an

                    appointed position rather than an elected position – Ira Dove, County Manager –

                    ATTACHMENT 9


              IX. New Business

                    1. Request approval of project change order for Haywood Community College Public

                        Training Facility for additional electrical and framing work in the amount of $23,427 –

                        Scott Donald, Padgett & Freeman Architects; Dr. Barbara Parker, HCC – ATTACHMENT 10


                    2. Request approval of budget amendment – Capital Project Fund – HCC - $23,427 from

                        project contingency for change order – Julie Davis, Finance Director – ATTACHMENT 11


                    3. Request approval of contract between Appalachian Community Services and the Sheriff’s

                        Office for a Safety Resource Officer for the Balsam Center to be fully funded by Appalachian

                        Community Services – Sheriff Greg Christopher – ATTACHMENT 12


                   4. Request approval of consolidation of the Erosion Control Office and the Planning Office to

                       become the Planning and Development Services Office and approval of new job descriptions –

                       Kris Boyd, Planning Director – ATTACHMENT 13


                   5. Review and discuss certified bids for the Fines Creek Convenience Center – David Francis,

                       Solid Waste/Tax Administrator; Kris Boyd, Planning Director – ATTACHMENT 14


                   6. Review certified bid tab and request approval to enter into contract negotiations with

                       WNC Paving, Inc., as the lowest bidder at $319,986.45 for the Highway 209 Convenience

                       Center – David Francis, Solid Waste/Tax Administrator – ATTACHMENT 15


                   7. Request approval of resolution appointing the Special Board of Equalization and Review and

                       those serving as Chairman and Vice-Chairman and the dates to accept applications for 2017 –

                       David Francis, Solid Waste/Tax Administrator – ATTACHMENT 16




             X.   Closed Session


                     Personnel §143-318.11(a)(6)



XI.    Adjournment