Commisstioners Meeting Agendo for December 19, 2016 Print
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                                                                   HAYWOOD COUNTY BOARD OF COMMISSIONERS

                                                                                                    AGENDA FOR

                                                                                                 December 19, 2016

                                                         The Board will meet in the HAYWOOD COUNTY COURTROOM

                                                      of the HISTORIC COURTHOUSE at 215 N. Main Street, Waynesville

                                                                                              beginning at 5:30 p.m.

                                                 Citizens must sign up for public comment prior to 5:20 p.m. and are limited

                                              to three (3) minutes. Audience members may not address the Board at any time

                                                            during deliberations unless recognized by the Chairman.



                    I.  Call to Order– Chairman J.W. “Kirk” Kirkpatrick


                   II.  Pledge of Allegiance


                  III.  Call to Public Hearing

                         Request for public hearing to be held on January 17, 2017 at 5:30 p.m., in the Historic

                         Courtroom of the Haywood County Historic Courthouse for the consideration of a

                         new stealth Monopine Telecommunication Tower for Cellco Partnership D/B/A Verizon

                         Wireless including variance request at 600 Sleepy Hollow Drive, Lake Junaluska, NC –

                         Kris Boyd, Planning Director – ATTACHMENT 1


                 IV.   Public Comment Session


                  V.   Constituent Concerns


                VI.   Administrative/AgencyReports


               VII.  Discussion/Adjustment to Agenda


              VIII.  Consent Agenda

                        1.  Request approval of November 21, 2016 regular meetingminutes and December 5, 2016

                             organizational meeting minutes


                       2.  Request approval of November2016– Refunds, Releases, Amendments and

                            Discoveries– Judy Hickman, Tax Assessor – ATTACHMENT 2


                       3.  Request approval of November2016TaxCollections Update – Mike Matthews,

                            TaxCollector– ATTACHMENT 3


                       4.  Request approval of application to the Public School Building Capital Fund for NC Education

                            Lottery - $400,000 – to cover the HVAC upgrade for Pisgah gym and $400,000 to cover the

                            HVAC upgrade for Tuscola gym. – Julie Davis, Finance Director, Joe Buchanan, Facilities

                            Director, Haywood County Schools - ATTACHMENT 4


                      5.  Request approval of budget amendments – Julie Davis, Finance Director –


                           a.  General Fund – Sheriff Office - $22,488 – NC Governor’s Crime Commission, Department

                                of Public Safety grant for 6 handheld radios with access to the statewide interoperable radio

                                system – ATTACHMENT 5


                           b.  General Fund – HHSA – Public Health - $9,600 – additional federal and state funding for

                                a ZIKA Preparedness Planning Coordinator - ATTACHMENT 6


                           c.  General Fund – HHSA – Public Health - $3,022 – To allocate the amount of the local grant

                                from Macon County for the Obesity Diabetes Heart Disease Stroke Program (ODHDSP) that

                                was not spent in the prior year – ATTACHMENT 7


                           d.  General Fund – HHSA – Public Health - $500 – To allocate the funding from Duke

                                University for patient screening and research promoting the prevention of smokeless tobacco

                                in Haywood County – ATTACHMENT 8


                           e.  General Fund – HHSA – Social Services - $5,000 – local donations from the Alzheimer’s

                                Association to enhance the Maple Leaf program – ATTACHMENT 9


                 IX.  Old Business


                  X.  NewBusiness

                        1.  Request approval of resolution to declare surplus and trade in five old vehicles from the

                             Sheriff’s Office for credit toward the purchase of a 2017 Ford Fusion from Taylor Ford,

                             Waynesville being the informal low bid – balance of $5,000 to be paid from Sheriff’s

                             Office budgeted funds – Captain Jason Smiley, Sheriff’s Office – ATTACHMENT 10


                        2.  Request approval for the Public Health Department to provide sharps containers and disposal

                             of the same to individuals for a fee of $5.00 – Patrick Johnson, HHSA Public Health

                             Director – ATTACHMENT 11


                       3.  Request approval of permission to add $12,480 revenue received in an e-rate refund to

                            Haywood County Public Library’s budget to replenish part-time salary line item –

                            Sharon Woodrow, Library Director – ATTACHMENT 12


                       4.  Request approval of budget amendment – General Fund – Library - $12,480 – to appropriate

                            the amount of the E-rate funding received by the library – Julie Davis, Finance Director –

                            ATTACHMENT 13


                       5.  Request approval of funds for the Haywood County Library System Community Survey not

                            to exceed $3,000 and contingent on cost sharing with the Friends of the Haywood County

                            Library and the Library Foundation – Chairman Kirk Kirkpatrick


                       6.  Request approval of budget amendment – General Fund – Library - $3,000 – from contingency

                            to cover the County’s portion of the cost of the survey for the Library – Julie Davis,

                            Finance Director – ATTACHMENT 14


                       7.  Request approval of McGill Engineering contract for the Highway 209 Convenience

                            Center design and construction in the amount of $40,600 to be paid from Solid Waste funds –

                            David Francis, Tax/Solid Waste Administrator – ATTACHMENT 15


                       8.  Request approval of budget amendment – Solid Waste - $40,600 – to cover design

                            and construction costs at the new Convenience Center located at Highway 209 – Julie Davis,

                            Finance Director – ATTACHMENT 16


                       9.  Request approval of amended Resolution Giving Preliminary Approval To Issuance Of

                            Revenue Bonds To Finance The Acquisition, Rehabilitation, Construction and Equipping Of

                            Affordable Housing Developments in Waynesville including the Historic Haywood County

                            Hospital, subject to public hearing and further Board approval before the issuance of bonds –

                            David Francis, Tax/Solid Waste Administrator – ATTACHMENT 17


                     10. Request approval of fees increase for Land Records and Tax Administration due to increase

                           in cost of supplies for printing of records – Stephanie Parkins, Land Records Director –

                           ATTACHMENT 18


                     11. Request appointments to the Tourism Development Authority Board (TDA) and

                           1% Zip Code Subcommittee – Ira Dove, County Manager; Lynn Collins, TDA

                           Executive Director

                              - TDA - 20 units or more – one (1) seat – re-appointment – ATTACHMENT 19

                              - TDA - 20 units or less – one (1) seat – three interviews – will require a vote –

                                ATTACHMENT 20

                              - TDA - Tourism related - one (1) seat – two interviews – will require a vote –

                                ATTACHMENT 21

                              - TDA - Municipal seat – Town of Clyde recommendation– one (1) seat –

                                appointment by BOCC – ATTACHMENT 22

                         1% Zip Code Subcommittee – recommendations need approval by BOCC

                                           Lake Junaluska – Larry East, Barbara Bowser, Dr. George Freeman –

                                           ATTACHMENT 23


                     12. Request two (2) appointments to the Haywood County Planning Board – three

                           interviews – will require a vote - Ira Dove, County Manager – ATTACHMENT 24


                     13. Request re-appointment of Marcus Gutierrez to the Town of Clyde Planning Board –

                           Ira Dove, County Manager – ATTACHMENT 25


                     14. Request appointment of one (1) County Commissioner as the voting delegate at the

                           Legislative Goals Conference on January 12-13, 2017– Ira Dove, County Manager –

                           ATTACHMENT 26


              XI.  Adjournment